Business Challenge of the Week – How many emails are in your inbox?

September – How You Do Anything Is How You Do Everything.

For the next few weeks I am going to focus on some topics around organization.  While these might not seem like high level topics, they are important to review to make sure you are handling properly.  The way we manage the smaller things in our life is a big indicator of how we will manage the bigger ones.  For instance, if your car or office is disorganized it may be an indicator that your business is disorganized.  It’s easy sometimes to overlook what may appear to be small items as we go after the bigger fish.

The first item I am going to cover is your Email Inbox.  Do you have a Zero Inbox – meaning do you keep your inbox cleaned out everyday or do you have hundreds maybe thousands of old or unread emails that you intend to get to one day?  Your inbox is meant to be a stop along the way to your final destination. It’s the place where stuff sits until you’re ready to put it in the place where it sits until you’re ready to deal with it.  Most of us check emails constantly throughout the day with the intention of “getting to it later.”  Your challenge this week is to get to a Zero Inbox and to also help the rest of your team get there.

It’s actually a pretty simple process once you put it in place.

  1. Only check your email a set number of times per day.  I think two times is enough for most people.  Most of us let our email alert dicate when we look at it and now with our smart phones connected to our emails we are checking them constantly.
  2. When you decide what times you are going to check your email, set aside enough time to actually read the email and make a decision about what you are going to do with each one.  Here are your choices:
  • Delete
  • Delegate
  • Respond
  • Defer
  • Do
  • Rinse and Repeat

It’s that simple.  Merlin Mann is the original author of the Zero Inbox concept.   If you want to dig into this topic a bit further I highly recommend you view this video on a talk he gave to the Google Team.


To Your Success,

Bruce Rector

The Rector Group

Tel: 954-356-0439

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